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Guide: How to make video calls with Microsoft Teams? – Conference Call
Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it’ll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting. Scheduling from Outlook?
Learn how to add Teams to your Outlook meeting. Note: Up to 1, invitees can join a Teams meeting and interact by using chat, audio, and video. Invitees can also join a meeting that already has 1, participants up to 10, as view-only attendees.
Select Schedule a meeting in a chat below the box where you type a new message to book a meeting with the people in the chat. Go to Calendar on the left side of the app and select New meeting in the top right corner. The scheduling form is where you’ll give your meeting a title, invite people, and add meeting details.
Use the Scheduling Assistant to find a time that works for everyone. Once you’re done filling out the details, select Save. This will close the scheduling form and send an invite to everyone’s Outlook inbox.
Color code your calendar with categories. Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:. Right-click an event in your calendar and select Categorize , then pick a color. When scheduling a meeting, select Category at the top of the scheduling form. For recurring meetings, categories can only be applied to the series, not an individual occurrence.
Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them.
Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead. To get access to this and other upcoming features, switch to Teams public preview. After you’ve invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting.
Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:. On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer. Note: To learn more, see Add co-organizers to a meeting. Type the name of a channel where it says Add channel under the time and date fields.
Channels can’t be edited or added once the invite is sent. You’ll need to send a new invite with the updated channel.
Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn’t available in private channels. Once you’ve added the people you want, select Scheduling Assistant to find the best time.
If it’s a recurring meeting, open the dropdown menu next to Does not repeat just below the date. Choose how often you want it to occur from the default options, or select Custom to create your own cadence.
If you’re unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams. Once that’s done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting.
Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names. Guests and partners from outside your org won’t have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details.
If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants. Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting.
Once someone joins the meeting, the event will change colors to let you know they’re online. Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting. Note: If you have overlapping meetings in your calendar, the join button won’t be available.
But you can still right-click the event and select Join online. As an organizer, you can set the Show As status of the meeting in the action bar. When participants RSVP, their status will automatically reflect the status the organizer set.
As a participant, you can choose to set your individual status for the meeting through Show As independent of the status set by the organizer. The updated status will reflect on your calendar.
The default Show As value for all the meetings an organizer schedules is Busy. To schedule a meeting, go to Calendar on the bottom of the app, then select Schedule a meeting in the top right.
Go to Add participants and select the people you’d like to invite. Note: When you have a meeting in a channel, people will be able to see and join it in that channel. Microsoft Teams. Microsoft Teams More Notes: At this time, category names and colors can only be edited from Outlook. Currently, categories can’t be applied to channel meetings. Next, go to Share to a channel : If you want have your meeting in a channel, select the appropriate channel. Need more help? Expand your skills.
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Make a call in Teams
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Submit feedback. Thank you for your feedback! Click on meet. Please note that the video tutorial refers to inviting external guests via a telephone number. This is not possible at HYMS. External guests invited by email do not need to always wait in the virtual lobby either, depending on your settings.
Please note that you will need a webcam, microphone and speakers to participate in a video meeting. Please access the following link to our help page for screen sharing in a Teams meeting: screen share during a video call in microsoft teams. To find the recording for a meeting, go to the meeting conversation. At launch you’ll be able to opt-in to this experience, in November you’ll have to opt-out if you want to continue using Stream, and some time in early we’ll require all customers to use OneDrive for Business and SharePoint for new meeting recordings.
To learn more, see Teams cloud meeting recording. Teams live events policies are used to manage event settings for groups of users. You can use the default policy or create additional policies that can be assigned to users who hold live events within your organization. Organizations with many conference rooms may want to consider a structured approach to inventorying their rooms, identifying the appropriate devices, and then rolling them out. Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings.
Video teleconferencing with content collaboration helps you make the most out of meetings. However, meeting room systems and devices are expensive to upgrade. Cloud video interop for Teams works with third-party systems and delivers a native meeting experience for all participants — in meeting rooms or inside Teams clients. When planning a larger rollout of personal devices to support meetings or voice deployments, consider using a repeatable site-by-site rollout process that delivers repeatable quality.
Teams gives you two ways to monitor and troubleshoot call quality problems: Call Analytics and Call Quality Dashboard. Call Analytics shows detailed information about the devices, networks, and connectivity related to the specific calls and meetings for each user. Call Analytics is designed to help admins and helpdesk agents troubleshoot call quality problems with specific calls, whereas the Call Quality Dashboard is designed to help admins and network engineers optimize a network.
Call Quality Dashboard shifts focus from specific users and instead looks at aggregate information for an entire Teams organization. It’s important that you understand the overall health of the Teams service so that you can proactively alert others in your organization of any event that affects the service. The Operate my service articles provide in-depth guidance for service operations. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info.
Table of contents Exit focus mode. Table of contents. Note For an overview of making the transition to remote learning and resources to help you get started, see our remote learning home page. Resources to assist educators and students with remote learning are available in Remote teaching and learning in Office Education. Note For details about Teams meetings and conferencing on different platforms, see Teams features by platform.
Important Teams won’t let users schedule meetings or live events when they’re offline or running with limited bandwidth. Submit and view feedback for This product This page. View all page feedback. In this article.
Set up a video call on microsoft teams
When selecting which screen you want to share, you’ll also have the option to Include computer sound.